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Full Time
Athens, Greece
The role of the Research Finance & Administration Officer is to manage the financial and administrative aspects of grants projects (funded under the European Commission’s frameworks), working in partnership with the Project Managers responsible for the scientific and technical delivery of the projects. The post-holder will provide administrative support and financial reporting for these projects beginning from the negotiation of grant-related agreements, launch of projects from an administrative standpoint, interim and final claims reporting, and support for client-driven audits as may be required from time to time. The Finance & Administration Officer will also collaborate with Financial Accounting resources to ensure timely production of management and statutory financial reporting.
In project administration and financial management:
● Overall responsibility for the financial management of the projects in close cooperation with the Accounting department, the project managers, the CFO and the CEO;
● Preparation and processing of financial and project reports in accordance with EC requirements.
● Contributing in the development of project reports with a focus on the financial aspects, in compliance with the reporting requirements of the EU frameworks
● Maintaining the timesheet reporting system (policy, procedures, oversight) for the project managers and research team.
● Assist in the collation of information for audits and assisting with audit queries.
● Keep information confidential and secure ensuring compliance to regulatory requirements.
● Stay up to date with applicable financial policies, regulations and legislation in collaboration with the legal department of the company.
● Maintaining databases to aid with the completion of reports for the grant.
● Developing the design of these databases where necessary to improve the information that can be retrieved
● Internal analysis of grant financial performance including contributions to overhead, etc., as requested by management.
● Support Financial Accounting with data required for budgeting, cash flow planning, and operational and management reporting.
● Checking all travel expenses claimed by project managers and staff to ensure claims are eligible and that expenses are coded and reimbursed accordingly.
● Assisting with travel arrangements for the project managers and research teams.
● Monitoring of suitable European and National R&D&I funding schemes;
● Collection of information from partners, processing written inputs and background documents.
● BSc in Accounting, Business Administration or related Finance field (mandatory)
● 1 year of experience with EU project administration from a financial/accounting perspective (good to have);
● Fluent in English (both verbally and in written form),
● Excellent knowledge of spreadsheets and financial software
● Strong communication (both oral and written in formal and informal situations)
● Presentation and organisational skills
● Responsibility, flexibility
● Ability to work both in a team setting and independently; self-motivated
● Ability to work in multinational environment
● Willingness to travel (10% or less is expected for this role)
● Knowledge of European R&D&I landscape is an advantage (Horizon Europe, Structural Funds etc.)
● Hybrid working model
● An attractive remuneration package.
● Opportunity of self-realisation and personal development in a small, rapidly growing company with international focus
● Cooperation on excellent European collaborative R&D&I projects with participation of leading European R&D&I organisations as well as SMEs and large industries
● Further training and professional development
To apply for this position please send your CV and short motivation letter to: [email protected]
Konnektable will assess candidate suitability using the following criteria:
● Initial shortlisting based on evaluation of CV.
● Skype Interview.
● In-Person Interview.
We are always interested to meet potential team members to join our fast-growing, dynamic team of professionals.
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